The job interview went well, and you’re eager to move to the next stage of the hiring process. Don’t underestimate the power of a well-crafted follow-up email – it can be the key to leaving a lasting impression and showcasing your enthusiasm for the position. 

In this post, we’ll explore the best practices for writing a compelling follow-up email, including the ideal timing, appropriate length and tips on expressing your genuine interest in the job.


Timing is Everything

The first question on your mind is likely, “When should I send the follow-up email?” Striking the right balance is crucial. While you don’t want to appear too impatient, you also don’t want to risk being forgotten. A good rule of thumb is to wait 24 to 48 hours after the interview before sending your follow-up email. This timeframe allows the interviewer to complete the initial evaluation process while still keeping you fresh in their mind.


Crafting a concise subject line

The subject line is the first thing the recipient will see, so make it count. Be specific and concise, indicating the purpose of your email. For example, “Follow-Up on [Job Title] Interview – [Your Name].” This subject line clearly communicates the content of the email and ensures it doesn’t get lost in a busy inbox.


Opening with gratitude

Start your email by expressing genuine gratitude for the opportunity to interview. Thank the interviewer for their time and reiterate your interest in the position. Keep it brief, but make sure your appreciation comes across as sincere.


Reiterating your qualifications

Take a moment to reaffirm your suitability for the role. Briefly mention a key strength or two that aligns with the job requirements. This not only reinforces your qualifications but also reminds the interviewer of your unique selling points.


Addressing unanswered questions or concerns

If there were any aspects of the interview where you felt you could have provided a more thorough response or if you want to address any concerns raised during the interview, this is the time to do so. Use the follow-up email to clarify and emphasise your strengths.


Expressing Continued Interest

Showcasing your eagerness for the position is a critical element of the follow-up email. Mention specific aspects of the job or company that excite you and explain how your skills and experience make you an ideal fit. Be genuine and avoid using generic statements. Personalise your message to demonstrate that you’ve done your homework and are genuinely passionate about the opportunity.


Closing Professionally

End your email on a professional note. Express your enthusiasm for the possibility of working with the company and convey your readiness to provide any additional information if needed. Include a polite closing, such as “Best regards” or “Sincerely,” followed by your full name.


Keep it Concise

While it’s important to express your thoughts thoroughly, avoid writing an essay. Aim for a follow-up email that is clear, concise, and to the point. A length of around 200-300 words is generally sufficient to cover the essential points without overwhelming the recipient.


So there we have it, a well-crafted follow-up email can set you apart from other candidates and leave a positive impression on the hiring manager. By timing your email appropriately, focusing on key points, and expressing genuine interest, you’ll demonstrate your professionalism and commitment to the job. Use this guide as a template, but don’t forget to inject your personality and tailor the content to your specific interview experience. Good luck!


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